The University Application Process in Ontario
updated by Marian Buchanan on 2020-02-23
How do I get an application?
Applications to all public Ontario universities are submitted through a common application centre, OUAC (Ontario University Application Centre). All students submit one online application that will be forwarded to each specific Ontario university you select. Students enrolled in a full-time day high school will apply using form 101. Other students, including homeschoolers who have not returned to school for Grade 12 and homeschoolers earning credits via distance/online education will apply using form 105. These services were developed to facilitate the process of applying to the Ontario universities. They reduce duplication in application processing, and save time and resources for applicants and the universities.
What does it cost?
The OUAC collects a base application fee [$150 as of 2020]. This fee entitles the applicant to select 3 different university/program combinations. These may be programs at 3 separate universities, or 3 different degree programs at the same university, or any combination thereof. Additional selections may be made at the cost of $50 per additional selection. It will be expensive, but in theory you can apply to dozens of schools/programs if you desire. The only overall restriction on your application is that you may apply to no more than three programs at any one university. Individual universities may have their own specific restrictions, which will be outlined on the OUAC website. It has also become common practice for individual universities to impose additional application fees over and above the OUAC fee. Not every school requires an additional fee, but those that do are currently charging fees in the $150 – $200 range. The OUAC website provides a break-down of current application fees according to the type of program (Ontario Law Schools: OLSAS, Ontario Medical Schools: OMSAS, Ontario Rehabilitation Sciences Programs: ORPAS, Ontario Faculties of Education: TEAS), as well as the most recent transcript request fees listed by university.
When to apply?
Most students begin their online applications in October or November of their senior (Gr. 12) year. The application account can be logged into and changed multiple times (including changes to programs and/or schools, adding selections and deleting selections), and the most recent information will be relayed to the universities.
There is no general deadline for the submission of the OUAC application; individual university deadlines vary from institution to institution and sometimes depend on the program the applicant is seeking to enter. Usually deadlines will fall in the January – April range. A list of deadlines is provided on most universities’ pages. Unless otherwise specified, the deadline date listed in the individual university information sections indicates the date by which the application must arrive at the OUAC. Even if the deadline has passed for a program in which you are interested, you may still contact the university’s admission office to find out if the deadline has been extended or if there are still spaces in the program.
You should receive correspondence from your chosen universities in the spring. Admission decisions are generally available anywhere between March and June, although students who have been wait listed may not know for sure until after students have accepted offers in June and the university starts moving down the waiting list.
As part of your OUAC application, you will have the opportunity to request information on residence, student loans and other financial aid available to you. This information will come with correspondence from the university if you have requested it. You will be automatically considered for some scholarships, but for others, you will have to research (through eINFO or on the university’s website) and separately apply for others.
There is a final deadline in June by which students must accept a university’s offer. Then, the universities will know whether there are spaces available to offer to students who have been put on a waiting list. You may still attempt to gain admission to an Ontario university after June, although preference will have been given to those who accepted offers of admission and those who had been placed on waiting lists. There is a service available to students in June through the OUAC that lists which Ontario university programs, if any, still have space remaining. Universities are less concerned about the fact that a deadline has passed and more concerned with filling all available spaces, so it is still possible to be accepted by a university right up until the start of the school year. Beginning in mid June you may call the Ontario Universities’ Admission Information Service at 519 823-1940, ext. ‘0’, or access the web site at: www.ouac.on.ca/101/referral.html. This website will list every university in Ontario that still has space available, with detailed lists of programs that are open.
These forms used to be filled out by hand and reviewed by a high school guidance counselor, who could point out silly mistakes on the application. One mistake that students now make is applying to the same degree program at the same university multiple times. For example, a student who desperately wants to be accepted at Guelph may think she is improving her chances by applying to Psychology, Anthropology and Sociology at Guelph. But, these are actually different majors within the same degree program: a B.A. (Bachelor of Arts).
Most Ontario universities ask for this detailed information (choice of major) for planning purposes, but understand that high school seniors may not be in the best position to know exactly which major will best suit them. Universities do not consider these choices of major binding and in fact, most universities do not ask students to formally declare a major until the completion of their first year. It is common for students to take a broad, general first year of studies and learn a bit about the disciplines, departments and professors before narrowing their studies. So, this student wasted two selections (or potentially paid for two extra selections) on her application because the electronic system won’t prevent her from making these additional choices . . . but a guidance counselor would!